A virtual, or remote, personal assistant manages your life from afar. Like a really great fairy godmother that you never have to make a cup of tea for. Which has huge benefit if you’re a one-man or woman band, if you don’t have a physical office to put them in, or if you don’t want to be responsible for holiday, sickness and other HR headaches. Managing your PA virtually is about as simple as setting a task list and watching it get ticked off. Without you having to do a thing.
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Anyone who has always wanted to “build their own career” (so to speak) will find something akin to that in an Executive Assistant role. There will of course be priorities to cover, as mandated by the executive in question. But as there are always a million things any given executive needs to do, then there are a million ways an Executive Assistant might choose to build new skills and help out.
What differentiates Artificial Intelligence chatbots from regular chatbots is that it is possible for chatbots to “learn” things about users by tracking patterns in data. Without training, these chatbots can then apply the pattern to similar problems or slightly different questions. This ability gives them the “intelligence” to perform tasks, solve problems, and manage information without human intervention.
No business is too big or small to use a PA, and with recent technological development with the internet, the new era of PA’s has come in the form of virtual assistants. Virtual assistants work remotely from their own home but undertake the same duties a normal PA would, and this can offer a cost effective alternative for smaller business who need help. So, what does a PA do? Some of the duties a personal assistant may undertake include email and calendar management, organising transportation, call handling, research and event planning. As an independent contractor, you might also use a PA for basic bookkeeping and invoicing your clients. If you are trying to build an online personal brand, PA’s can also help with managing your social media profiles.
Aivo builds bots for organizations of all shapes and sizes. Their bots are AI-powered and allows your business to respond to customers in real-time with either text or voice, and can be set up to understand the different rules for each channel, then adapt to offer the appropriate auto-responses. It easily integrates with a number of third-party tools, including Salesforce and Zendesk.
A virtual PA isn’t like an employee. In that, if you need to switch PAs or even use a couple of different ones for different tasks, there’s no emotional aspect involved. At ibLE, we match entrepreneurs with the best PA for them, but as our Co-Founders know, changing requirements can mean that a different PA becomes more suitable for a more-developed business. In this case, it’s easy to work with the right person for the job.
No matter how important a task may be, if you get a mental block, it will continue to sit on your to-do list gathering dust. The great thing about a personal assistant is that you can choose one who has the strengths you yourself lack. If you’re great with numbers but rubbish at writing presentations, a personal assistant can help translate the data into a powerpoint doc for you. If you don’t do spell-check, they’ll catch any grammatical errors.